During the course of providing tutoring courses and other activities, we, Teatime Tutors Ltd (company no. 08842217) of 161 Sabine Road, London, SW11 5LX, will process personal data (which may be held on paper, electronically, or otherwise) about parents and children using or enquiring about our courses, and about users on our website, and we recognise the need to treat this data in an appropriate and lawful manner, in accordance with the Data Protection Act 1998 (DPA). The purpose of this policy is to make parents and others aware of how we will handle their personal data, and the data of their children.
This policy does not form any part of the contract between us and parents, and we may amend this policy from time to time.
By visiting www.teatimetutors.co.uk (“website”), enquiring about our courses and services, or by enrolling a child on our courses, parents, prospective clients and website users are accepting and consenting to the practices described in this policy.
We will comply with the eight data protection principles in the DPA, which say that personal data must be:
"Personal data" means recorded information we hold about parents or children or those enquiring about our services (“prospective clients”) or users of our website, from which they can be identified. It may include contact details, other personal information, photographs, expressions of opinion about parents or children, or indications as to our intentions about parents or children. "Processing" means doing anything with the data, such as accessing, disclosing, destroying or using the data in any way.
We may collect the following information:
We will usually only process personal data where parents, prospective clients or users of our website have given their consent or where the processing is necessary to comply with our legal obligations. In other cases, processing may be necessary for the protection of the vital interests of parents or children, for our legitimate interests or the legitimate interests of others. The full list of conditions is set out in the DPA.
By visiting our website, enquiring about our courses and services, or by enrolling a child on our courses, parents, prospective clients and website users are accepting and consenting to the practices described in this policy.
We will only process "sensitive personal data" (which includes data about ethnic origin, political opinions, religious or similar beliefs) where a further condition is also met. Usually this will mean that the parent has given their explicit consent, or that the processing is legally required. The full list of conditions is set out in the DPA.
We will process data about parents and children and prospective clients for legal, administrative and management purposes and to enable us to meet our legal obligations, including our obligation to provide tutoring to children.
We will also process data to provide parents and prospective clients with information about other courses and services we offer that are similar to those already purchased or enquired about, as well as about changes to our services.
We will use technical information collected from our website to ensure that content from our website is presented in the most effective manner for users’ computers, to administer our website and for internal operations (including data analysis, testing and research), to allow website users to participate in interactive services on our website, to keep our website safe and secure, and to measure or understand the effectiveness of any advertising contained on our website and to deliver relevant advertising to website users.
We may process sensitive personal data relating to parents or children including, as appropriate:
We may combine information that we receive from third parties with information which parents, prospective clients or website users give to us or that we collect about them, and use such combined information for the purposes set out above.
The data that we collect from, or are given by parents, prospective clients or website users may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the provision of support services.
We will not disclose personal data about any parent or child, prospective client or website user to a third party unless:
Where we do disclose personal data to a third party, we will have regard to the eight data protection principles.
We may share technical information that we collect on our website with analytics and search engine providers that assist us in the improvement and optimisation of our website.
Parents, prospective clients and website users have the right to:
If a parent, prospective client or website user wishes to know what personal data we hold about them or their child, they must make a subject access request in accordance with the terms of the DPA in writing to Teatime Tutors Ltd, with an accompanying fee of £10.
Parents should notify us if their personal details change or if they become aware of any inaccuracies in the personal data we hold about them or their children.